Things to keep in mind for Office Security | Intuit Small Business India

Most often than not, small businesses overlook the importance of fortifying their office security as they don?t see themselves the target of burglars or hackers.It?s a move that can cost them dearly in the long run.

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In today?s bad economic scenario, small businesses are more vulnerable to break-ins, hacking and shoplifting than larger organizations due to their insufficient measures of a proper office security.

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Below we discuss some important pointers that can help you in safeguarding your business premises from such risks:

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Install Data Security: Remember, today theft is not limited to shoplifting alone, your credit card info, client?s data etc. are equally vulnerable. Hence, a proper data security should be in place.

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? Make Firewalls active in all the personal computers at the office for complete business security. Contain the communication with any third-party networks in order to protect the crucial and important data of the organization.
? Enable all encryption functionalities on your existing software applications.
? Regularly take a back up of your critical systems in a portable hard drive or another system and ensure that those backups are protected.
? Use strong passwords and regularly change those passwords.
? Regularly monitor your networks, hosts and applications for abnormal activity.

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Use Strong Methods Of Storage :Classify your data, whether in paper or electronic form, based on what is most valuable and risky if compromised. Then, take extra precautions to protect it.

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? Use sturdy and trustworthy locking systems for filing cabinets.
? Keep important documents in bank lockers.

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Inform And Educate Employees:Inform employees how they are expected to protect company information.

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? Inform them about the risk involved in sharing vital and confidential company information with third parties and strangers.
? Educate them on the importance of using passwords, setting strong passwords, avoiding storing of passwords and sharing of passwords.
? Also, show them how to protect property as laptops, PDAs and paperwork in and away from the office.
In an event of misuse or violation of these rules, take a tough stand so as not to have the same thing repeated in future.

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Unplug The Unnecessary:Remove inactive accounts, such as phone, e-mail, Internet and voicemail belonging to former employees and consultants.

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Take Help From Business Security Companies: Take help from business security companies in order to get your premise completely secured.

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? Get a proper alarm system installed at the office along with 24 hours surveillance cameras.
? Also hire professional and trustworthy security guards at the business premise in order to make it difficult for the intruders to enter the premises.

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Be Alert: As a business owner, it?s wise to remain alert and watchful of the employees and people around you.

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? Always employ people who come with high and proper recommendations.
? Don?t carry unnecessary risks like huge amount of cash, important data etc. with you.
? Regularly check your books of accounts and manage cash counter to see any malpractices.
? Keep a watch on employees who stay back regularly after working hours.

Source: http://smallbusinessindia.intuit.in/starting-business/mind-office-security/

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